PRESENTATION SUBMISSION GUIDELINES

Oral/Paper

Oral Presentations
MS Power Point (version 2003 or later) should be used to prepare your presentations.
Presentations must be uploaded to the conference web site or sent to the scientific chairperson at least TWO WEEKS PRIOR to the Conference start date. Late submissions could result in your paper being cancelled. You may bring updated presentations to the conference to replace an existing file.

It is suggested that you leave at least 5 minutes of the allocated presentation time for questions. For example, if your presentation is allocated for 20 minutes, you are advised to talk for 15 minutes, and leave 5 minutes for questions. 

There are many online resources offering tips on developing great powerpoint presentations. Search them out.
As a rule of thumb, your presentation should contain no more slides than one slide per minute (e.g, if your presentation is 15 minutes long, then you should have no more than 15 slides). 

The Scientific Committee has an obligation to keep presentations on time. Please respect the audience and other presenters and keep within your allotted time. You will be given a 5 minute and final warning from the session chair.

Send it to the Scientific Program Coordinator listed on the Organizing Committee page. (http://www.crpa-acrp.com/en/organizing_committee.php).

TIPS
Slide Structure
Use 1-2 slides per minute of your presentation
Write in point form, not complete sentences
Include only 4-5 points maximum per slide
Avoid wordiness: use key words and phrases only
Fonts/Colour
Use at least an 18-point font
Use different size fonts for main points (ie 36, 24) and secondary points (24, 18)
Use a standard font like Times New Roman or Arial
Use a colour of font that contrasts sharply with the background (blue on white)
Use colour to emphasize a point but only use this occasionally
Using a different colour for each point or secondary points is unnecessary
Use graphs rather than just charts and words
Other
Proof slides for spelling and grammar

Poster

Poster title and abstract are to be submitted similar to an oral presentation. The information will be printed in the delegate binder. Space will be provided to display the poster at the conference.

A poster is a visual presentation of information and should be designed as such - do not simply reproduce your written paper in poster format. It should be understandable to the reader without verbal comment

Posters should be no larger than 6 ft (wide) x 4 ft (high). The font should be large enough to be readable from a distance of 5 feet (using at least 24 or 32 point font).  The colors of the contents (text, figures, photos, tables) and the background should have good contrast. There are many online resources offering tips on developing great poster presentations. Search them out.

TIPS
In PowerPoint, create your poster as a single slide. You can set the page size when you start using File > Page Setup, so if you want an A1 poster (594mm × 840mm), you can specify this before you start (there may not be an A1 option, but you can enter the dimensions manually). PowerPoint also allows you to add guidelines to help you line up the poster elements. Use View > Grid and Guides... and tick the Display grid on screen box.

In Word, create your poster as a single side of A4. You can always scale it up when you come to print it.
Word does not have guidelines as such, but you can get a grid by showing the Drawing toolbar (View > Toolbars > Drawing) which will probably appear at the bottom of the screen, then from that toolbar choose Draw > Grid... and tick the Display gridlines on screen box.

In both applications, use the Drawing toolbar to add text boxes to the screen. This allows you to control the way the text is positioned on the page. When the poster is designed, you should convert it to PDF for printing, using PDF Creator or Adobe Acrobat. The conversion process can be problematic: edges of words and images may be cut off near to the margins, images may appear degraded or misshapen, poster elements may have shifted and become overlapping. However, by ironing out these problems at the conversion stage, you avoid nasty surprises later when you come to print it out. When the PDF looks good, you can be pretty confident that the printed version will also be OK.